NIC Privacy Notice
Last Updated: August 2023
Last Updated: August 2023
This Notice has been updated to reflect the acquisition by FourKites and to ensure global expansion is addressed appropriately.
At NIC GmbH (“NIC-Place“, “NIC“, “we“, “us“, or “our“), your privacy is of great importance. This NIC Privacy Notice (“Notice“) describes who we are, how we collect, share and use information that can identify you directly or indirectly (“personal information”), and how you can exercise your privacy rights. This Notice applies in general to all instances where we collect and process personal information, whether online or offline. Whenever we collect your personal information, we will either refer you to this Notice and the applicable sections, or we will provide a separate notice.
NIC-Place, a FourKites company, is a logistics software pioneer and the leading Carrier-focused Supply Chain Visibility Solution. We enable advanced visualization, monitoring and analysis of mixed fleets and transport processes using secure telematics data.
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To ask questions or share comments about this Notice and our privacy practices, contact us at: email@example.com.
Commercial register number: HRB 13638
Managing director: Mathew Elenjickal, Stephan Elsasser, and Kevin Krükis
Telephone: +49 831 6971745-0
EU Representative. If you are located in the EEA, you can contact FourKites’ EU Representative, FourKites B.V., at Schiphol Boulevard 175, 1118 BG in Schiphol, the Netherland.
UK Representative. If you are located in the UK, you can contact FourKites’ UK Representative Lionheart Squared Limited at FourKites@LionheartSquared.co.uk, or at Lionheart Squared Limited, 17 Glasshouse Studios, Fryern Court Road, Fordingbridge, Hampshire, SP6 1QX, United Kingdom.
2. NIC as a Data Controller
This Notice applies to personal information in situations where we decide how and why your personal information is to be processed and thus act as a data controller. This Notice does not apply where we are acting merely as a service provider to another organization who decides how and why we process your personal information, in other words, where we act as a data processor.
NIC-Place is a FourKites company and therefore the ultimate controller of your information is FourKites, Inc. Read FourKites Privacy Notice for further information on the processing of personal information by the FourKites company. Any of your question are handled by the central team (firstname.lastname@example.org) responsible for privacy at FourKites.
3. Who we collect information from
While we are a business-to-business company we process personal information of various categories of individuals in order to function and to maintain relationships with these individuals. We process the personal information of the following individuals:
a. Website visitors
b. Customers, data providers (incl. drivers), suppliers, and business partners
c. NIC-Place user
d. Employees, contractors, and applicants
e. Other visitors and individuals we connect with professionally
4. What kind of personal information we process
In the course of our business activities and providing our services, we process personal information that you provide directly or indirectly to us when using our services or interacting with us in any other situation, including:
5. Collection of personal information through cookies
On the NIC website, certain electronic information is collected using cookies. What kind of cookies we use and the purposes for which we use it, is described in our Cookie Notice. For the purpose of performance and tracking, we will only collect information after you have provided consent through our cookie banner.
6. The purposes for which we process your personal information and legal basis
7. Sensitive Personal Information
We do not collect any sensitive personal information through our Services. Sensitive personal information, as defined by applicable data protection laws, may include details about your race or ethnicity, religious, moral, or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health (including mental), and genetic and biometric data; financial information such as account numbers. We also do not collect any information about criminal convictions or offences.
8. Automated Decision-Making
At NIC-Place, individuals are not subject to a decision based solely on automated processing which produces legal effects concerning the individual or similarly significantly affects the individual.
9. The recipients who have access to your personal information
In addition to and based on the specific purposes set out above, we disclose personal information that we collect or that you provide. We may share or disclose your personal information to the following categories of recipients:
10. Protection of your Personal Information
We take contractual, technical and organizational security measures in accordance with the state of the technology to protect the processed data against accidental or intentional manipulation, loss, destruction or against access by unauthorized persons. Your personal data will be protected within the scope of the following points:
11. Location and Retention of your Personal Information
a. Location. If you are using NIC-Place, be aware that your information collected by NIC as part of the FourKites company, will be transferred to, and maintained on, IT infrastructure located within the United States and further that your information may be accessed within the United States and/or our teams in India and Singapore. The collection, use, retention and any other processing of your information will be governed by United States law, to the extent applicable, and further by the specific jurisdictions within the United States where that information is stored, unless otherwise specified. Accordingly, your information may be accessible to law enforcement and/or regulatory authorities according to applicable United States law.
b. Retention. We hold your personal information only for as long as necessary to fulfil the purposes set out in this Privacy Notice. If you would like more information about specific retention periods you can contact us at email@example.com. NIC Place only decides the retention period for the personal information processed as described in this notice in the capacity of a controller. Our customers decide the appropriate retention periods for personal information processed by us in the capacity of a processor on their behalf.
12. International Transfer of your Personal Information
When we transfer your personal information outside of the jurisdiction in which you live or work, we do this where we are satisfied that adequate levels of protection are in place to protect the integrity and security of your personal data and/or adequate security measures are adopted, in compliance with applicable data protection laws.
This means that whenever your personal information is transferred to a different jurisdiction, we make sure that such transfers is subject to appropriate safeguards, and we obtain your consent when required by applicable law. For the European Economic Area, such transfers to third parties (outside the European Economic Area) will be governed by a contract based on the model contractual clauses for data transfers approved by the European Commission or other appropriate safeguards, such as the EU-US Data Privacy Framework.
The EU-U.S. DPF, and Swiss-U.S. DPF were respectively developed by the U.S. Department of Commerce and the European Commission and Swiss Federal Administration to provide U.S. organizations with reliable mechanisms for personal data transfers to the United States from the European Union and Switzerland while ensuring data protection that is consistent with EU and Swiss law. To learn more about the DPF program, and to view our certification page, please visit www.dataprivacyframework.gov.
13. Your Privacy Rights
Based on the law applicable to the use of your personal information, you have rights in relation to your personal information. Note that we will have to balance your rights and your request to exercise them against our rights and obligations to process your personal information and to protect the rights and freedoms of others. A number of the rights you have in relation to your Personal Data, as applicable in the European Economic Area, are explained below:
14. Children under the Age of 13 and Minors
NIC-Place and the Website are not intended for children under the age of 13, and we do not knowingly collect personal information from children under the age of 13. If we learn we have collected or received personal information from a child under the age of 13 without verification of parental consent, we will delete that information immediately. If you believe we might have any information from or about a child under the age of 13, please contact us at firstname.lastname@example.org.
15. Changes to this Privacy Notice
We may update this Notice from time to time in response to changing legal, technical or business developments. When we update our Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Notice changes if and where this is required by applicable data protection laws.
You are responsible for ensuring we have an up-to-date active and deliverable email address and/or mobile phone number for you and for periodically visiting this Notice to check for any changes.